Your health record and sharing of information

Your health record includes your medical history, details about your medication and any allergies you may have. You can now choose whether to share these full medical details.

We use a secure electronic health service records system called SystmOne. With your permission, this system can allow clinicians to share your full record held here with other healthcare services who are providing care for you. These other services will ask your permission to view your record.

Many organisations may use SystmOne including some GP practices, out of hours services, children’s services, community services and some hospitals. Sharing your health record will help us deliver the best level of care for you.

You have two choices which allow you to control how your record is shared. You can change these choices at any time by letting the surgery or service know.

Sharing OUT – this means your information recorded at this practice or service can be shared with other healthcare services.

Sharing IN – this means whether or not this practice or service can view information in your record that has been entered by other services who are providing care for you, or who may provide care for you in the future.

Imagine you are receiving care from three services: your GP, a district nurse and a smoking clinic. You want your GP and district nurse to share information with each other and you want both of them to know your progress at the smoking clinic. However you don’t want the smoking clinic to see any of your other medical information.

Your sharing choices at each practice or service would be:

  • The GP can share information IN and OUT
  • The district nurse can share IN and OUT
  • The smoking clinic can only share information OUT but not IN.

You can change your choices at any time. Simply let our Patient Services Team know or download and complete the form.

Updated: 17.3.21